Disaster Recovery Tips - How to Plan for an Unforeseen Disaster

Prepared by Kristine Visanen

Disasters can happen anytime and anywhere. From fire and floods, to virus attacks, the only thing you can be sure of is that it will be a complete surprise. The most important thing you can do to minimize the impact is to have an emergency plan already in place so that critical data can quickly be restored and your business can be functional again as soon as possible.

In case of any queries or requests for tips, please write to techtips@wougnet.org.

Start by Asking Yourself:

How Reliant Are You on Technology?

Can your business go even one day without access to technology systems? If so, you may not need to invest as much as a business that relies entirely on technology. Keep in mind, however, that a better investment now may pay off in the long run. It doesn't pay to skimp if the plan is not able to fit your business needs.

Inventory Existing Systems and Document Which Parts Are Critical

Imagine the worst case scenario that your business could face. Now, imagine what your business can and cannot live with out.
For those items that you cannot live with out, make sure to keep all associated files, documentation and installation CDs in order. This way, if there is an emergency, you won't need to hunt for missing pieces when you need to restore software or data. It helps to create a spreadsheet listing: PC serial number, user name, software loaded, and where it is currently backed up.

Consistency is Key

Although easier said than done, especially with tech savvy users, try to make sure that all PCs have the same software loaded in the same places. That way, when you go to re-install it will be easier to see what is missing. Make sure that users have access to a backup server where they can copy critical files. But of course, this is only helpful if that server is backed up regularly. When in doubt, document and back up!

Back up Methodology

Once you have defined a worst case scenario and have a good understanding of how your systems are organized, ask yourself:

• Which systems are critical?
• How often are they backed up?
• In the event of a disaster, how will systems be restored?
• Where is our data stored?
• Is all of it backed up regularly?
• How are backups documented?
• Where are the backup tapes stored?

Then, practice a disaster simulation to see if the system works. Make modifications as necessary, and then practice again. As new employees come on board, ensure that they understand the process and what they can do to protect their data.

If your budget allows it, it can be a good idea to work with a specialized off-site disaster recovery firm for assistance. However, if you are not able to do so, a little planning and diligence can go a long way.

For More Information:

Please visit the following sites for more information on Disaster Recovery.

• Disaster Recovery World: http://www.disasterrecoveryworld.com
• Disaster Recovery Toolkit: http://www.businesscontinuityworld.com
• PC Care Guide for Disaster Recovery and Backups: http://www.pcguide.com/care/bu/
• Disaster Recovery Guide: http://www.disaster-recovery-guide.com
• Gartner Group Disaster Recovery Guide: http://www3.gartner.com/5_about/news/disaster_recovery.html